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Accurately input supplier invoices in a high-volume environment
Mail processing, sorting, and scanning
Understand job and general ledger account structure and accurately assign cost codes to invoices
Understand requirements used in determining how invoices are processed
Respond to vendor inquiries and address any payment discrepancies
Review supplier statements and ensure cohesive records.
Review outstanding payments and take appropriate corrective action.
Code credit card transactions and follow up on outstanding receipts.
Prepare journal entries.
Support project managers and suppliers in a positive enthusiastic way that addresses their needs and provides an excellent customer experience.
Make suggestions for and support continuous improvement.
Ad hoc projects and reporting requests
REQUIRED:
Positive attitude, enthusiastic, coachable, and self-motivated with a great work ethic
Ability to interpret a variety of instructions
Demonstrated ability to independently analyze, draw conclusions and devise solutions to problems
Organized and efficient in completing tasks with excellent follow up skills.
Effective and cooperative communication skills
Ability to quickly form and maintain positive relationships
Ability to quickly adapt to change
Demonstrate effective use of Microsoft Outlook, Word, and Excel as well as other applications used to perform job duties
Desire to continually improve internal processes
Quick and effective decision-making skills
Knowledge of accounting practices and general ledger entries a plusRESPONSIBILITIES:
Accurately input supplier invoices in a high-volume environment
Mail processing, sorting, and scanning
Understand job and general ledger account structure and accurately assign cost codes to invoices
Understand requirements used in determining how invoices are processed
Respond to vendor inquiries and address any payment discrepancies
Review supplier statements and ensure cohesive records.
Review outstanding payments and take appropriate corrective action.
Code credit card transactions and follow up on outstanding receipts.
Prepare journal entries.
Support project managers and suppliers in a positive enthusiastic way that addresses their needs and provides an excellent customer experience.
Make suggestions for and support continuous improvement.
Ad hoc projects and reporting requests
REQUIRED:
Positive attitude, enthusiastic, coachable, and self-motivated with a great work ethic
Ability to interpret a variety of instructions
Demonstrated ability to independently analyze, draw conclusions and devise solutions to problems
Organized and efficient in completing tasks with excellent follow up skills.
Effective and cooperative communication skills
Ability to quickly form and maintain positive relationships
Ability to quickly adapt to change
Demonstrate effective use of Microsoft Outlook, Word, and Excel as well as other applications used to perform job duties
Desire to continually improve internal processes
Quick and effective decision-making skills
Knowledge of accounting practices and general ledger entries a plus
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco's HR Notice at Collection for California Applicants and Employees .
- Virginia residents may access our state specific policies .
- Residents of all other states may access our policies .
- Canadian residents may access our policies in English and in French .
- Residents of countries governed by GDPR may access our policies .
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.